HARROWSMITH-VERONA PASTORAL CHARGE    OFFICIAL BOARD MEETING  - January 31, 2011

                                                                          

Members Present - Lynda Price, Erma Bracken, Nancy Moore-Carr, Don Coleman, Gayle Robertson, Ann McDougall, John McDougall, Vera Brown, Barb Joyce, Elfleda Watson, Millie Cuthill, Glenda Turner,  Marni Pedersen, Sheila Anthony, Elaine Lazier, Barb Stewart, Brenda Crawford, Darlene Nicol   A quorum was present.  Regrets - Mary Barr and Liz Bruce.

 

1.  Constitution of the Court - The meeting was opened by the chair, Erma Bracken, with the Constitution of the Court at 7:05 p.m.  .

 

2.  Opening Devotions - Nancy Moore-Carr gave a reading about the Glass of Water.  Marni Pedersen volunteered for April 18th

 

3.  Adoption of Agenda - Moved by Gayle Robertson and seconded by Elaine Lazier that the agenda be adopted as prepared.  Carried.

 

4.  Acceptance of the Minutes of November 29, 2010.  Glenda Turner read the Nov. 29, 2010 minutes.  Moved by Glenda Turner and seconded by Millie Cuthill that the minutes be accepted as read.  Carried.

 

5.  Business Arising from the Minutes -

            a) Watkins Fund Application - The fund application people reported that St. Paul's was not eligible for the grant.

 

            b) Vision with a Mission - no report

 

6.      Correspondence -       

a)     UCC re Watkins Fund Application - declined to grant us the money

b)       Canadian Landmines Foundation - suggestion that we partner with local Legion and/or Rotary Club to fund-raise - No response.

c)      Bay of Quinte - re Clergy Day Apart - May 1 (Rev. Lynda will not be attending)

d)     Bay of Quinte letter re video license - there is no need at this time

e)     Stephen Lewis Foundation - receipt for donation

f)        Canadain Foodgrains Bank - receipt for donation

g)     Rev. Lynda Price - notice of retirement effective July 1, 2011

h)      E-mail from Bri-anne Swan re concert proposal - No response

 

7.  Minister's Report - Lynda Price reported that her words were in the Annual Report.

 

8.  Treasurer's Report and Website - Don Coleman presented the Financial Statement from the Annual Report.  Don Coleman reported that Dawn Sieben and Connie Shibley audited the 2010  financial records.  Moved by Don Coleman and seconded by Brenda Crawford that the Treasurer's Report be accepted as prepared.  Carried.

 

9.  Committee Reports

a.  Ministry & Personnel - None.

                                            

b. Manse Committee - Brenda Crawford reported that the group met recently and the Upper Room was offered for a rental to South Frontenac Community Services.  South Frontenace will need to do some work before making a decision regarding this rental.

 

c) Joint Worship - Moved by Gayle Robertson and seconded by Sheila Anthony that the Joint Worship Committee report be accepted.  Carried.

 

d) Presbytery - Darlene Nicol reported that the people for the  Joint Needs Assessment for our church would be Joyce Holden and Christine Sloan.  .

 

e) Manse Liaison - No report.

 

f)  Trinity Reports - Session -

 

i) Millie Cuthill reported that some of the choir members sang at Helen Henderson, Rosewood and the Countryview Home before Christmas,  a choir concert was held December 3, a Christmas Dinner was prepared and served to the Moms of the Daycare children and there were two joint services with St. Paul's on January 2 and January 31.

 

ii) Stewards - The report is in the Annual Report.

 

iii) United Church Women - Darlene Nicol reported that they are to meet Feb. 16th at Mom's restaurant.  World Day of Prayer will be held early in March.  Betty Turcotte is the new National President of the United Church Women.

 

iv) Sunday School - No report

 

v) Trustees - No report

 

 

g) St. Paul's Reports

 

 

i) Council - Nancy Moore-Carr reported that in September, 2010 the debt was $20,000.  At year end, the debt was less than $10,000.  Nancy also reported a Turkey Dinner - Feb. 26,  a gift card fundraiser, Tuesday lunches are well attended, Sunday, March 20 - a musical evening with Don Cochrane, John McLurg and Chris Murphy,  a Something Cool fundraiser,  Marni is doing a Venture Day on the Professional Development school day,  Chili dinner - April 2nd,  May 7 - family day with baking, etc.  In February Sheila Anthony will be the new chairperson.

 

ii) Trustees - No report.  Don Coleman will look into insurance.

 

Moved by Brenda Crawford and seconded by Elfleda Watson that the reports be accepted.  Carried.

John McDougall requested a Manse report for the Annual Report.  Brenda Crawford will write a report with help.

 

10.  New Business

a) Joint Needs Assessment Committee - Moved by Don Coleman and seconded by Elfleda Watson that three people of each congregation be selected for the Joint Needs Committee at the respective Annual Meetings.  Carried.

 

b) Proposal re Easter services - Annabelle Twiddy made the presentation regarding a Community Choir - "Son-rise Concert" at 7:00 a.m. at Trinity.  Donations accepted for Canadian Food Grains Bank, continental breakfast to follow, combined worship at St. Paul's at 9:45 a.m.  This proposal was moved by Marni Pedersen and seconded by Gayle Robertson.  Carried.

 

Erma Bracken was thanked for her duties as chairperson for the previous year.

 

Next meeting to be held at St. Paul's, April 18, 2010 at 7:00 p.m.

 

14.  Adjournment - 8:35 p.m.

 

 

 

______________                                                     _____________

Glenda Turner                                                            Erma Bracken

Secretary                                                                   Chairperson