HARROWSMITH/VERONA PASTORAL CHARGE Page 1

Minutes of the Official Board : May 16, 2011

The special Official Board Meeting was held at St. Paul’s United Church, May 16, 2011

At 7 p.m., the meeting was called to order in the name of Jesus Christ, the only Head of the Church, by Chair, Glenda Turner with quorum present.

The purpose of this meeting was to review the JNAC report.

IN ATTENDANCE: Rev. Lynda Price, Marni Pedersen, Sheila Anthony, Brenda Crawford, Elaine Lazier, Glenda Turner, John McDougall, Margaret Smith, Gayle Robertson, Dorina Friedli, Barbara Stewart, Diane Buchanan, Denny Buchanan, Millie Cuthill, Lynda Ann Boulter, Nancy Moore-Carr, Jeannette Pixley, Don Coleman, Bonnie Brown, Erma Bracken, Dan Bell

AGENDA: to review and accept the Joint Needs Assessment Report.

MINUTES: Not read

As Chair of the JNAC John McDougall thanked Presbytery Representative, Joyce Holden for her help, and also thanks to all of the committee members,

Glenda Turner, Helen Lamb, Ralph McInnis, Don Coleman, Carolyn Brown, and Marni Pedersen

· Draft number eight of the JNAC report was handed out for review.

· Several suggestions were made to edit the report.

· The special email address to receive applications is:

Hvpc_applications@yahoo.ca

· It was suggested that a church profile be drawn up and included in the report. This would include information about our programs and resources.

· John McDougall and Marni Pedersen agreed to do this and add it to the report with the committee's approval.

MOTION: John McDougall moved that the Official Board of the Harrowsmith - Verona Pastoral Charge having received, reviewed and accepted the JNAC report as amended request that Presbytery declare a vacancy for a full time ordered Minister as of July 1, 2011.

Seconded by Denny Buchanan, Carried

NEW BUSINESS:

MINISTRY & PERSONNEL:

o The Ministry and Personnel Committee will meet with Patsy Henry on Wednesday, May 25th. 2011. Financial negotiations need to be worked out.

NEW PHOTOCOPIER:

o Don Coleman explained the need for a new photo-copier. Don Coleman suggested that the best option would be to sign a three year lease with option to buy.

MOTION:

Moved by Don Coleman, seconded by Dianne Buchanan that we sign a three year purchase lease agreement with Hirst Office Supplies for a Xerox 4250 photocopier to replace the current 4150 copier. Carried

SEARCH COMMITTEE:

Rev. Lynda Price explained the next steps to form a search committee, and what it's responsibilities are.

ADJOURNMENT on general consensus.

CHAIR: _________________________________________

SECRETARY ____________________________________