St. Paul’s United Church

Minutes of the Congregational Meeting: February 6, 2011

The Annual Congregational Meeting of St. Paul’s United Church, Harrowsmith was held February 6, 2011.

The meeting was called to order by nominated Chair, Jeannette Pixley.

Marni Pedersen agreed to act as Secretary.

Rev. Lynda Price opened with a prayer.

IN ATTENDANCE:

Elizabeth Bruce, Rev. Lynda Price, Nancy Moore- Carr, Jeannette Pixley, Carl Pixley, Marni Pedersen, Dawn Sieben, Erma Bracken, Sheila Anthony, Suzanne Hoag, Ardith Wolsey, Don Wolsey, Brenda Crawford, Dan Bell, Annabelle Twiddy, Anne Dowker, Helen Lamb, Elaine Lazier, Carolyn Brown, Eileen Vanderzwan, Madeleine Goodsell.

AGENDA: The agenda was accepted as presented on general consensus.

CORRESPONDING MEMBERS: Moved by Brenda Crawford, seconded by Liz Bruce that all persons present who are not full members of St. Paul’s be made corresponding Members for this meeting. Carried

MINUTES: Moved by Erma Bracken, Seconded by Elaine Lazier that the minutes of the previous meeting on February 7, 2010 be accepted as presented. Carried.

BUSINESS ARISING:

· Closing of St. Paul’s in August, 2010. Nancy gave a detailed financial report as to the implications of closing for the month of August. The givings do suffer when we are closed; and it took until the middle of September to recover. It was suggested that par or post dated cheques can be used for offering when the church is closed. Discussion.

· Stain Glass window repairs will be put on hold.

· There was no report on the flood damage and repairs submitted, as it was far too extensive.

· The World day of Prayer Service will be held at Sydenham Holiness Church on Sunday, March 13^th at 7 p.m.

CORRESPONDENCE: No Correspondence

St. Paul’s United Church

Minutes of the Congregational meeting: February 6, 2011

PAGE 2

PASTORAL CHARGE REPORTS:

Moved by Carolyn, seconded by Dawn that the manse committee and St Paul’s Social Committee reports be added to the annual report. Carried

MOTION: Moved by Erma Bracken, Seconded by Brenda Crawford, that all Pastoral Charge reports be adopted as presented in the 2010 Annual Report. Carried

ST. PAUL’S CONGREGATIONAL REPORTS:

• Jeannette Pixley extended thanks to all for their good works.
• Brenda has sent a Thank – you note to Costco for the donation of turkeys for the food hampers.
• Thanks to Erma Bracken for her work with the Tuesday lunches.
• Nancy extended thanks to Don Coleman for his expert help with finances for St. Paul’s
• Thanks to Nancy for her work as treasurer and also for her work as Chair of Council.

MOTION: Moved by Carolyn Brown, seconded by Sheila Anthony, that all

St. Paul’s Reports be adopted as presented in the 2010 Annual Report. Carried

REPORT OF THE NOMINATIONS COMMITTEE:

Jeannette Pixley presented the report of the Nominations Committee with the following

new members welcomed: Helen Lamb, Jeannette Pixley and Dan Bell. Thanks were extended to retiring members of Council, Gayle Robertson and Rob Tapscott for serving in the past. The new Chair will be Sheila Anthony.

Thanks to the nomination committee.

NOMINATION COMMITTEE FOR 2011: Nancy Moore-Carr and Brenda Crawford.

VOLUNTEERS FOR POSITIONS:

• Dawn Seiben has agreed to serve as Presbytery Representative.
• Nancy Moore-Carr and Brenda Crawford agreed to form the Nomination Committee for 2011.
• Manse committee: Brenda Crawford and Dan Bell will serve with Andy Adamson and Paul Spaar from Trinity.
• Pastoral Charge financial Examiner: Dawn Seiben
• Congregational Financial Examiners: Dawn Seiben and Carolyn Brown.
• Official Board Vice-Chair: Erma Bracken
• Official Board Secretary: Marni Pedersen
• JOINT NEEDS ASSESSMENT COMMITTEE:

Marni Pedersen, Carolyn Brown and Helen Lamb volunteered to serve.

MOTION: Moved by Elaine Lazier, seconded by Marni Pedersen that we approve all nominations, and that all volunteers for positions be accepted. Carried

St. Paul’s United Church

Minutes of the Congregational meeting: February 6, 2011

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REPORT OF THE FINANCIAL EXAMINERS FOR THE PASTORAL CHARGE:

Dawn Seiben and Connie Shibley have examined the books for the year, 2010, and have found them to be in good order.

REPORT OF 2010 FINANCIAL EXAMINERS FOR ST. PAUL’S.

Dawn Sieben has audited the Treasurer’s books for the year, 2010, and has found them to be in good order.

REPORT OF MEETING WITH CHURCH DEVELOPMENT COMMITTEE:

Sheila Anthony presented a report of the meeting by presbytery representative. (See attached).

NEW BUSINESS:

Mission & Service Goal for the Pastoral Charge was set at $ 18,000 for 2011

BUDGET FOR 2011 WAS APPROVED.

MISSION SUPPORT GRANT: It was agreed that we should try to obtain a Mission Support Grant through Presbytery. The forms will be obtained.

MOTION RE: LOOSE OFFERING: Currently the loose offering is divided between the M&S fund and the general fund. Discussion: Moved by Erma bracken, seconded by Eileen Vanderzwan that all of the loose offering received at church services be put into the general fund. Carried

Summer Worship Services:

Discussion about summer services: It was agreed upon by a majority that regular church services be held in July and August of 2011.

Tuesday Lunch Price:

The general agreement was to keep the luncheon prices at $5.00. Don Wolsey reported that his step-son, Ralph Browne, who lives in Medicine Hat, has generously offered to donate one dollar per lunch sold, every month. Don also will add to that. Deep appreciation was extended! These donations will go directly to the luncheon profits. A thank-you will be sent to Ralph. Many thanks to Erma Bracken for her ongoing work and commitment to the luncheons.

Social Committee Guidelines / Funerals:

Rev. Lynda Price commented that there have been more requests for the church providing more aspects of a wake and funeral. We need a policy on this. Council will address this issue. The policies re: the social events and the rental of the church will be re-addressed also.

Fundraisers for 2011:

• February 16^th. TURKEY DINNER
• March 20^th. CONCERT ( Don Cochrane, John McClurg and Chris Murphy )
• April 2^nd. CHILE FEST
• May 7 FAMILY CARNIVAL & SALE
• June 25 HAM & STRAWBERRY DINNER
• October SUNDAY SCHOOL BIKE-A-THON

Adjournment by General Consensus

ACTING CHAIR _____________________________________________________

ACTING SECRETARY ________________________________________________