Trinity United Church Committee of Stewards Meeting April 6, 2010

Attendees:

Andy Adamson, Don Coleman, Diane Buchanan, Glenda Turner, Jane Adamson, Linda Brown and Rachael Henry

Regrets:

Jennifer Bennett and Connie Shibley

A quorum was present.

1. Call To Order: Andy Adamson called the meeting to order in the name of Jesus Christ, the one and only Head of the Church at 7:10 pm.

2. Andy Adamson lead the meeting in the opening prayer.

3. Approval of Agenda: Andy Adamson introduced four new items under new business: e) May 16 Social Hour, f) Nominating Committee, g) Trinity Special Events, h) planter barrel. Moved by Linda Brown and seconded by Rachael Henry that the agenda be approved.

4. Minutes: Moved by Diane Buchanan and seconded by Glenda Turner that the March 2, 2010 minutes be accepted as written.

5. Business Arising:

a) Don Coleman reported that the total amount raised from the Winter Warm-Up Breakfasts was $1100.

b) Don Coleman agreed to follow up on repairs to the water conditioner by next meeting

c) Rev. Linda Price will follow up regarding the Accessibility for Ontarians with Disabilities for 2011 at a future date as no further information is available at this time.

6. Treasurer’s Report: Moved by Don Coleman and seconded by Diane Buchanan that the treasurer’s report be accepted as presented.

7. Counters for April:

• April 11 Andy Adamson
• April 18 Diane Buchanan
• April 25 Linda Brown
• May 2 Glenda Turner
• May 9 Rachael Henry

8. Correspondence: Rachael Henry had prepared thank you notes to contributors for the Haitian Relief Fundraiser. Linda Brown agreed to locate addresses for contributors and will forward them to Rachael.

9. Maintenance and Renovations: It was reported that the basement wash sink has been fixed, however may require attention in the future due to limitations in its location and construction.

10. New Business:

a) Scout Banquet April 24: A sign up sheet was prepared for members of the congregation to assist with preparation and service that evening.

b) Pie Sale May 8: Linda Brown will post a sign up sheet for pies made by the congregation, and delegate posting posters in the community. Rachael Henry will create a poster and send it to Linda.

c) Whale of a Sale: Date will be changed to May 29 to accommodate the event organizers.

d) Plant Sale: It was discussed whether to include the plant sale with the Whale of a Sale. This will be discussed with the plant sale organizer Dorina Friedli.

e) May 16 Social Hour: As the stewards will be hosting the social hour on this date, Glenda Turner suggested we celebrate the birth of Jocelyn, daughter of Rachel Tryon. It was agreed that in addition to usual social hour refreshments, cupcakes would be served.

f) Nominating Committee: Linda Brown has completed her term representing the stewards on the committee. A new representative is required. No volunteers were found; the topic will be discussed with absent committee members.

g) Trinity Special Events: A list was compiled by Linda Brown encompassing special events in the year and the members of stewards responsible.

h) Planter Barrel: Don Coleman advised that the Verona Community Association is initiating an “Adopt a Barrel” campaign this year in which Verona residents and businesses can adopt a planter barrel along the main street and plant it with flowers as they wish. It was agreed that the church should plant at least one barrel. Don will investigate whether we would be able to plant another one or two barrels as well.

11. Next Meeting: May 4, 2010 at 7 pm in the memorial room.

12. Members joined together in closing prayer.

13. Adjournment at 8:35 pm.